Frequently Asked Questions (FAQ) about the submission process

Does my research and/or submission need to fit with the conference theme?
Aligning your submission with the meeting theme is valuable, but not required for acceptance.

When will I know if my proposal or participation has been accepted? If accepted, when will I know when my session is scheduled? See the most current conference timeline.

How do I make sure the meeting room has the audio visual equipment I need?
All meeting rooms for Paper Sessions and Roundtable panels are equipped with an LCD Projectors and screen. Salon sessions will not be equipped with projectors or DVD players. If you submitted a paper proposal, please refer to your acceptance letter to determine if it was placed in a Salon session.  If your presentation needs additional equipment, for example – needing a DVD player to play a documentary during a roundtable session, please contact us at

How do I make sure my name, affiliation and presentation title is listed correctly in the Program?
Log in to the submission system and click “My Account” to view your contact information. To edit the information, click “Edit Contact Information”. This information will be printed in the program book; please check it to make sure it is accurate!

Why do I need to confirm a role in the submission system? How do I confirm a role in the submission system?
Within the LSA submission process, any participant is required to “confirm” their participation and attendance at the LSA Annual Meeting by answering accepting or rejecting the role. All roles must be confirmed before the session organizer may finalize the submission. Without this confirmation the submission will not be completed. To confirm your role, log in to your accountthen click on "My Roles" at the top right hand menu. This page shows your anticipated participation at the Annual Meeting. If there is a red-flag icon, you must confirm that role by clicking “Role Confirmation”, and then checking “yes” or “no”, then click submit. The session organizer will receive an email with your confirmation.

I’m having issues with the software system, whom do I contact for assistance?
Please email Melissa King at describing the issue or problem you’re experiencing.

CRN Business Meetings – How do I request space to hold a CRN Business Meeting?
The Executive Office will email CRN Coordinators regarding scheduling their business meeting approximately 6 weeks before the date of the meeting.

What should I do if I cannot participate in my session?
If you cannot attend, it is very important to formally withdraw your paper or session from the submission system. To withdraw before the submission deadline, login to your account, click on "My Submissions" at the top menu, then click on the withdraw link next to the submission. To withdraw after the submission deadline, please send an email with your submission title and submission number to Melissa King at

How do I request an accommodation for a disability?
Requests for disability accommodations or other special needs (e.g., food allergies) should be sent to the Executive Office by April 12, 2019. Please be as specific as possible in order for us to properly accommodate your request.

How much time will I have to present?
The timing for your session will be determined and communicated by your Session Chair. All sessions are 1 hour and 45 minutes long. The timing is based upon how many papers are being presented in the session (between 4-6 papers may be presented). A basic suggestion would be 15 minute presentations, which leaves at least 15 minutes for Q&A at the end of the session.

The exception to this are Author-Meets-Reader sessions, which are limited to 45-minutes.

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